Moadon Loisirs is an informal education association whose mission is to develop and organize a wide range of enriching activities for young children. Its mission is to provide a fun, caring, and educational environment that supports personal development and community life.
The association serves dynamic and curious children who learn through hands-on experiences, play, and social interaction.
We spoke with Benjamin Akoun, General Director at Moadon Loisirs, to learn how the organization transformed its document processes with PDF Butler.
“As the organization’s manager, my goal is to provide each child with personalized support and ensure the quality of our activities while optimizing the association’s administrative management.” Benjamin shared.
The Challenge
Before implementing PDF Butler, Moadon Loisirs managed all of its documents manually using Canva. Activity roadmaps, health records, and administrative documents were created individually, requiring significant time and effort from the team.
The biggest challenge was the repetitive manual entry of the same information across multiple documents. This not only consumed valuable administrative time but also increased the risk of human error. The issue became particularly critical during seasonal peaks when preparing summer camps and activity programs.
During the preparation period, Moadon Loisirs had to produce individual health records for dozens of children. Each record was manually completed using information from the files, which was time-consuming and regularly led to mistakes or omissions.
As Benjamin explained:
“An incorrect piece of information in a child’s health record is something we could no longer afford. This is what pushed us to look for a solution capable of centralizing our data and automating document generation. We needed a reliable tool connected to our CRM to eliminate any manual re-entry of information.”
Finding the Right Solution
Moadon Loisirs discovered PDF Butler through its software partner, who recommended the solution as part of the organization’s Salesforce ecosystem.
“This direct recommendation immediately gave us confidence because it came from a trusted partner who was already familiar with our technical environment.”
Two factors stood out during the evaluation process:
- The potential to save significant amount of time
- Native integration with Salesforce
The ability to generate documents directly from Salesforce data without manual intervention made PDF Butler an ideal fit.
“We were looking for a solution that was easy to use and capable of integrating quickly into our organization without requiring complex development work.”
Getting Started with PDF Butler
The implementation was completed by their software partner, which made the Salesforce integration straightforward. They configured document templates directly within the PDF Butler interface.
“The onboarding process was fast: after only a few configuration sessions, we were able to generate our first documents automatically. The support team was responsive and available to answer our questions throughout the implementation phase.”
After only a few hours of configuration and testing, Moadon Loisirs had its first templates up and running. The team also found the platform easy to learn.
“The learning curve was relatively short. The logic behind the platform is intuitive once you understand the connection to Salesforce fields.”
PDF Butler in Daily Operations
Today, PDF Butler is primarily used to generate personalized activity roadmaps and individual health records directly from Salesforce.
The solution is used by coordinators and managers throughout the organization, allowing documents to be generated in just a few clicks. What was once a lengthy, repetitive task is now a simple and efficient process.
Usage peaks during May and June, when preparations for summer camps and activities are underway.
“These documents require extensive personalization using each child’s specific information, which PDF Butler handles perfectly thanks to its direct integration with Salesforce.”
Results and Benefits
The most significant benefits for Moadon Loisirs have been time savings, improved reliability, and increased operational efficiency.
Because all information is pulled directly from Salesforce, manual data-entry errors have been virtually eliminated. This has been particularly important for sensitive documents such as children’s health records.
Key Benefits
- Significant time savings during peak activity periods
- Easier administration and document management
- Consistent, standardized document output
- Greater document production capacity without increasing workload
“Yes, we are completely satisfied. The solution has simplified our document management processes and allows us to focus more on our core mission: supporting and supervising children.”
Business Impact
PDF Butler has enabled the organization to handle a larger volume of documents without increasing administrative workload.
“The same team can now process a much larger volume of documents in a significantly shorter time.”
Tasks that once required hours of administrative work are now automated, allowing staff to dedicate more time to higher-value activities and child support. The quality and consistency of documents have also improved, with every document generated from approved templates and standardized Salesforce data.
